GRENDON UNDERWOOD PARISH COUNCIL

Meetings of the Parish Council take place on the last Tuesday of the month in the Committee Room of the Village Hall at 7.30 pm, unless otherwise stated. 

Our meetings are public, open meetings but, in line with common practice, members of the public are not generally allowed to participate in the meeting except at the discretion of the Chairman.

The Chairman may set aside a short period, outside the confines of a meeting, for residents of the Parish to address the Council. However, if any points raised are not already on the Agenda, Councillors may not have the necessary background information to allow them to discuss the matter meaningfully at that meeting. But points raised will be considered for inclusion into the Agenda for the following meeting.

If you want to raise a matter with Council earlier than the next meeting or if you can't attend a meeting, email the Clerk with your question/query. It will then be considered either for a full Council resolution, by addition to the next Agenda, or for more urgent action if necessary.

If you wish to comment on or request clarification of a Minute item, email the Clerk giving enough time for it to be considered for corrective action at the following meeting.

If your matter becomes an Agenda item for when the Council next meets, it will be discussed and a decision made at that meeting. If it is considered inappropriate to be included to the Agenda for public discussion [such as for data protection concerns], you will be advised of the reasons why by email. So please make sure you include your email address with your query. You may also use the contact form in this web site too, if you prefer.

Critical timing;

10 clear days before a meeting - closing date for any request for Agenda inclusions and comments on previous minutes;

3 clear days before a meeting - mandated Agenda published both on this site and on the Village Hall noticeboard;

3 clear days after a meeting - draft minutes published to this web site and on the Village Hall notice board;

3 clear days after a meeting - ratified minutes from the previous meeting published to the web site;

15 clear days after a meeting - draft Agenda for next meeting published to this web site for residents to request additional items for inclusion;

Minutes are required to be held indefinately and older minutes can be found on the Archive page.

MEETINGS SHEDULE; Financial Year 1st April 2019 - 31st March 2020