OUR CONSTITUTION

CONSTITUTION OF THE MARLOW PEOPLE’S ACTION GROUP 

1      TITLE AND PURPOSE

The group shall be known as the MARLOW PEOPLE’S ACTION GROUP (MARLOWPAG), the purpose of which shall be to promote the welfare and interests of older people in Marlow and its surrounding area, and, if necessary, to co-operate with other similar organisations both locally and nationally.

2      COMMITTEE

The affairs of the Group shall be under the control of a Committee which shall be elected at the Annual General Meeting and shall consist of up to 8 elected members with the ability of the elected members to co-opt up to 4 additional members. There shall be a minimum of 6 members. The age limit of over 50 shall not apply to co-opted members. The Committee shall include the following Honorary Officers: Chairman, Vice Chairman, Secretary, and Treasurer.  Other officers may be appointed for example Membership and Minutes Secretary.  Committee members shall normally retire after serving for a maximum of three consecutive years.  This should be achieved by one third of the members retiring each year phased in over an initial five-year period. Nominations for the Committee shall be proposed and seconded by members with the prior agreement of the nominee and sent to the Secretary at least 14 days before the Annual General Meeting. Should nominations exceed vacancies, election shall be by ballot. No meeting of the Committee shall take place unless at least four of the elected members are present. Any member wishing to object to a ruling of the Committee shall forward their protest in writing, together with at least 6 members’ signatures, to the Hon. Secretary who shall then call an Extraordinary General Meeting

3      MEMBERSHIP

(a) Membership of the Group shall be open to anyone over 50 years of age, regardless of sex, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.

(b) The Group Committee may for good reason, and by majority, vote to terminate the membership of any individual, provided that the individual concerned shall have the right to be heard (by the Group Committee,) accompanied by a friend, before a final decision is made.

4.    FINANCE

i  A bank account shall be opened in the name of the Marlow Peoples Action Group.

ii. All cheques shall be signed by any two of the following: Treasurer, Chairman, Vice Chairman, Secretary or another nominated elected Committee member. The Treasurer should  always be one of the signatories.

5      ANNUAL GENERAL MEETING

The Group shall hold a General Meeting each year at which all members who have paid the full subscription by 48 hours before the time set for the Annual General Meeting shall be entitled to attend and vote. The Group shall prepare Accounts for the period ending 31 January  in each year, and will present them to the Meeting for approval.  The Meeting must be held as soon as practicable after the Financial Year end, and, in any case within four months. All fully paid up members as at 31 January will be entitled to receive notice of the Meeting, which will be sent not less than 14 days before the Meeting. 

 6      E.G.M.

Extraordinary General Meetings of the Group may be called either at the instigation of the Group Committee, or on receipt of a request signed by at least ten members.  Notice shall be given in accordance with Rule 5.

7        DISSOLUTION

If it is deemed necessary or advisable to dissolve MARLOWPAG it shall call a meeting of all members giving not less than 21 days notice.  The notice of the meeting will state the terms of the resolution to dissolve. If the resolution is confirmed by a two-thirds majority of those present the Committee shall have the power to realise any assets held by or on behalf of  MARLOWPAG, and to transfer them to such other organisation having similar objectives to MARLOPAG.

8      ALTERATION OF THE CONSTITUTION

Alteration of the Constitution of the Group shall only be made at a General Meeting.  A majority of at least two thirds of the members present at such meeting shall be necessary for adoption of the alterations.  Any proposed alterations to the Rules shall be notified to the Group Secretary at least twenty-eight days before the relevant General Meeting.

9      BYELAWSThe Committee shall have the power to draft and amend the Byelaws of the Group, as they consider necessary provided that at least four elected Committee members are present at the relevant meeting and that, of those present, at least four are in favour of the changes. Such changes to be notified to the members.

10   MATTERS NOT COVERED BY THE CONSTITUTION

The Committee shall have the power to deal with any question not covered by the Constitution.  Any member wishing to object to a ruling of the Committee shall forward his or her protest in writing, together with at least ten signatures from other members of the Organisation, to the Hon. Secretary who shall then call an Extraordinary General Meeting.

 
BYELAWS
       1.     SUBSCRIPTIONS
        1.1  Subscription rates shall be agreed annually by the Committee and shall be shown on the Application for Membership form, copies of which are available on request.

       1.2  Age shall be as at the 1st of February

       1.3  The subscription year will commence on the 1st |February. Any member who has not paid their subscription by the following 1st June will be deemed to have terminated their membership.

       1.4  The subscription of new members is due with application.

 (MARLOWPAG CONSTITUTION 2007)Amended November 2008