Conditions of hire

1.        The conditions of hire form is sent to the hirer together with an acceptance slip, which must be signed and returned to the Bookings Secretary with the appropriate hire fee by the day of hiring.

2.        The Village Hall Management Committee reserves the right to refuse a booking and they are not obliged to state the reason.

3.        Payment of the hire charge is to be made to the Bookings Secretary (cheques made payable to Hughenden Valley Village Hall).

4.        Occasional Hirers will be required to pay a £200 deposit, which will be refunded provided that all conditions of hire have been observed. Such refund will be made within 14 days following date of hire.

5.        It will be the responsibility of the hirer to ensure that there are no infringements of the Copyright Acts covered by the Performing Rights Society. The hirer hereby indemnifies the Village Hall Management Committee against any infringement, which may occur.

6.        No excisable liquor shall be supplied or sold either directly or indirectly during an event at which a charge is made, unless an occasional licence to cover such supply or sale has been obtained by the hirer before the event.

7.        The hirer shall be responsible for maintaining good order and behaviour of persons using the village hall and shall provide approved stewards if required by the Village Hall Management Committee. In the event of failure to observe this condition the Village Hall Management Committee reserve the right to terminate the hire at any time.

8.        The hirer shall ensure that the accommodation is left in a clean and tidy condition and all rubbish taken away from the premises.

9.        The hirer shall be responsible for any loss or damage to the premises. The Village Hall Management Committee reserves the right to make good any such loss or damage, the cost of which the hirer shall be liable to pay on demand.

10.     The hirer shall be responsible for keeping the fire exits and fire fighting equipment accessible.

11.     The hirer shall be responsible at the end of the hiring for, shutting the windows, locking the doors, turning off all the lights and returning the key to the key holder.

12.     Sub-letting of the premises is not permitted.

13.      The hirer shall be responsible for, and will indemnify the Village Hall Management Committee against all liability for personal injury, except in so far as the same may be caused by the negligence of the Village Hall Management Committee which, but for the hiring would not have arisen.

14.     The Village Hall Management Committee will not be held responsible for any loss or damage to hirers’ property during the time of hiring.

15.     Evening functions will finish at the specified and agreed time unless an extension has been agreed.

16.     The capacity of the main hall is 200 and this figure must not be exceeded.

17.     The Village Hall is in a residential area and the hirers are to ensure that no inconvenience is caused to nearby residents and particular emphasis is paid to the avoidance of slamming of car doors, racing of engines, shouting, etc.

18.     The signature of the hirer is deemed to constitute acceptance of these conditions.